Resources Management Officer

Resources Management Officer: International Organization for Migration (IOM) invites application for the qualified and experienced candidates for position of Resources Management Officer.

  • Position Title: Resources Management Officer
  • Duty Station: Addis Ababa, Ethiopia
  • Classification: Professional Staff, Grade P3
  • Type of Appointment: Fixed term, one year with possibility of extension
  • Estimated Start Date: As soon as possible
  • Closing Date: 18 April 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Read more

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states

CONTEXT:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management (HoRM) in Addis Ababa, and in close collaboration with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office for East and Horn of Africa, the Department of Financial and Administrative Management (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Resources Management Officer will be responsible and accountable for managing and coordinating the budgetary, financial, Human Resources and other administrative functions of Country Office (CO) and the Special Liaison Office (SLO) in Ethiopia and providing support in these areas to staff in CO and SLO, including those in Sub-Offices.

CORE FUNCTIONS / RESPONSIBILITIES:

  1. Monitor and oversee the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability. In coordination with the HoRM and the CoM undertake financial analysis of projects in the CO.
  2. Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
  3. Assist the HoRM to coordinate and review budgets, financial reports for donors and other requirements, and financial analysis of projects and programmes in accordance with IOM and donor reporting requirements; oversee budget control process and analyze variances between budget and actual expenditures; Contribute to the preparation of annual budget for the CO and SLO , guide and support the preparation of budgets for new projects and programmes.
  4. Provide support to Project Managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in the areas of general administration, finance, and human resources.
  5. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.
  6. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
  7. Ensure CO’s compliance with the IOM rules on engaging Implementing Partners (IP) and ensure financial verification are completed in a timely manner; provide capacity building of the IP and compliance staff.
  8. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
  9. Follow up on audit reports as impacting Compliance, including on the implementation of audit recommendations. Report all concerns and issues related to non-compliance with IOM policies, rules, and regulations immediately to the HoRM.
  10. Contribute to in the implementing the IOM risk management standards through developing, managing and conducting risk assessment and monitoring and assessing control and mitigation effectiveness as well as in providing guidance and advice to project staff on matters pertaining to risk management.
  11. Support the HoRM in managing the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the HoRM.
  12. In coordination with the HoRM, assist in supervising the IT, procurement, and logistic services, including contracts with service providers and suppliers of goods and services and related administration authorities and ensure that relevant IOM policies are implemented.
  13. Supervise and manage the Finance units’ staff in the Sub-Offices.
  14. Provide capacity building to the CO’s staff in the areas of finance, human resources, administration, logistics and procurement and take actions to resolve anomalies and unusual trends. In coordination with the HoRM, provide support and guidance to other units on the above matters with a view to increasing their effectiveness and efficiency.
  15. Liaise with the banks, donors, government counterparts and other stakeholders as required in the performance of the accounting function.
  16. Serve as Officer-in-Charge (OiC) of the Resources Management Unit in the absence of the HoRM, including participating to the Organization on UN Operations Management Team (OMT) or ONE UN working groups, when required.
  17. Perform such other duties as may be assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Education

  • Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,
  • University degree in the above fields with seven years of relevant professional experience.
  • Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

  • Experience in Financial and Human Resources Management at the international level;
  • Field experience, including coordination and cooperation with international institutions and coordination bodies;
  • Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises; and,
  • Experience using corporate IT systems and software.

Skills

  • Knowledge of IOM/UN finance, Supply Chain and HR procedures and rules;
  • Advanced knowledge of Microsoft Office, especially Excel;
  • Knowledge of International Public Sector Accounting Standards (IPSAS); and,
  • Knowledge of SAP highly desirable.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

REQUIRED COMPETENCIES:

Values – all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff is required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021.

This will be verified as part of the medical clearance process. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 April 2023 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system.

The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted. For further information please refer to: www.iom.int/recruitment

Posting period: From 05.04.2023 to 18.04.2023

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee).

IOM does not request any information related to bank accounts.

Job Description: Click Here

Department: Africa
Country: Ethiopia
Workplace: Addis Ababa
Contract Type: Full time
Categories: EthioJob Vacancies
EthioJobs: International Organization for Migration
Education: Master's Degree

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